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Office Jobs

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The office assistant role is a great way to start out in office administration, and learn how an organisation is run from an entry-level position. The office assistant will typically be part of a large team, supporting across many different departments and helping the organisation run smoothly. Today paperwork is fast being replaced with PC or laptop based administration functions so an office assistant will need to be PC-literate, used to email systems, spreadsheets, and  office software tools. Microsoft Office applications are widely used today. There will also be an element of paper-based filing. Other tasks include booking appointments, dealing with staff communication documents, handling petty cash, arranging transport, ordering office supplies, and handling business correspondence. Often some receptionist duties will be expected of the office assistant, and there is regularly a requirement to take minutes at meetings, organise appointments, and compile contact lists. The average salary for an office assistant will be between £10,000 and £15,000, with large difference between sectors, and employer types. A degree or diploma in Business or Management will impress employers but no formal qualification is required. NVQs are available in Office Management and Administrative Skills which will be useful when applying for an office assistant job. Essential skills include an articulate phone manner, good timing-keeping, organisation skills and typing proficiency. On a day-to-day basis office assistants will be making use of computers or PDAs, phone systems, printers and photocopiers. Office assistants will need to have a professional demeanour, be punctual and polite, good at record-keeping and setting up filing systems. Some employers will be looking for bilingual office assistants or those with specialist interest in the industry in question.