Simply Office Jobs

Personal Assistant / PA / Secretary

Personal Assistant / PA / Secretary

Bradford, West Yorkshire – commutable Leeds, Halifax, Dewsbury, Keighley

Circa £25,000 dependent on skills

An exciting and challenging opportunity has arisen for an extremely competent Personal Assistant (PA) to provide an excellent support service to two Operations Directors within this UK leading provider of commercial vehicle rental, contract hire, maintenance and dedicated delivery solutions. The role is office based in Bradford and attracts a salary of circa £25,000.

The Personal Assistant (PA) will be expected to represent the operations team in a professional and confidential manner at all times and help the Operations Directors to achieve the business objectives.

In this demanding role, the Personal Assistant (PA) will be responsible for preparing reports, presentations, spreadsheets and letters, ensuring that the content is accurate and that deadlines are always met. You will have the skills to collect, analyse and report on management information and will be expected to respond to incoming emails on behalf of the Directors.

Diary management will be important in this role and the Personal Assistant (PA) will take responsibility for organising internal and external meetings, preparing the necessary documents and then taking and circulating minutes. You will also manage global travel arrangements and processes expenses in this regard.

The successful candidate will have previous experience of providing a high level of Personal Assistant (PA) support for a Director along with excellent IT skills, particularly using Microsoft Office. With specialist secretarial knowledge (RSA III or equivalent), you will be competent producing reports, spreadsheets and letters whilst maintaining attention to detail.

The ideal candidate will need to be a self-motivated individual who has excellent communication skills, attention to detail and flexibility in dealing with changing priorities. If this sounds familiar and describes you then you are what our client is looking for so click apply now!

To apply for this exciting opportunity please click on the apply button and forward your CV to us. On receipt, we will email you our client’s application form for completion.

Corporate Secretary

An outstanding opportunity is available for an extremely well experienced and presented Legal Corporate Secretary/Personal Assistant to join the Docklands branch of this world famous and highly regarded firm of solicitors.

This role is set within the Corporate Practice area and it is vital that the successful candidate has experience of working in a role at Partner level within a large law firm of similar calibre. You will have strong experience in diary management, travel arrangements and inbox management. Excellent academics are to be expected. The rewards are great including a generous market rate salary, luxury offices and an excellent benefits package including free gym and swimming pool.

Fantastic chance for an experienced Senior Corporate Secretary/Personal Assistant.

Legal Secretary - Constructin

On behalf of our client we are seeking a Legal Secretary within their Construction tea. Part of the Commercial Services Group, the specialist construction team provides a comprehensive service to a wide ranging client base which includes property developers, investors, multi-nationals and public sector organisations.

The team advises all sides of the industry on:

building and engineering contracts and related agreements including development, management, supply and maintenance contracts

consultants’ conditions of appointment

collateral warranties, parent company and performance guarantees and bonds

contract specification and building regulations issues

health, safety and environmental issues

professional indemnity and public liability issues

construction disputes and their resolution – whether by litigation, arbitration, adjudication, mediation or negotiation.

The team works closely with other in-house specialists e.g. intellectual property, planning, land acquisition, development and management when needed.

The team comprises two Partners, one Associate, three solicitors, a trainee solicitor, legal assistant and a legal secretary (supported by other secretaries in CSG as required)

The post holder will provide a professional and efficient secretarial service to members of the Construction team.

The role is heavily admin based and some of the key tasks and duties include:

Filing and general administration duties such as faxing and photocopying.

Managing volume emails and word documents both online and hard copies.

Reviewing incoming post.

Preparing correspondence and completing standard documents.

Assisting in the coordination of non fee earning matters.

Proactive diary management including booking of appointments, travel arrangements.

Assisting fee earners in tasks such as preparation of seminars and other marketing events.

Liaising with clients.

Receiving telephone calls.

Some audio-typing

Knowledge, skills and experience

Candidates will need previous experience as a legal secretary and excellent knowledge of Word. Experience with Excel, Outlook, Interwoven and PowerPoint would all be an advantage.

Excellent communication skills with a good telephone manner and client care expertise are essential.

Accuracy, sound organisational skills and flexibility are also required along with previous experience in a legal environment.