Simply Office Jobs

Executive Assistant

We currently have a maternity cover contract available for up to 12 months, to work for one of our biggest clients as Executive Assistant.

Our client is a hugely busy and successful global company who offer an excellent working environment.

The role of Executive Assistant will include:
Handling all incoming correspondence and prioritising levels of importance
Arranging and confirming appointments and updating the Director's diary
Collating relevant documentation for meetings and co-ordintaing extensive meeting schedules
Undertaking and ordering hospitality arrangements; tea. coffee and lunch as appropriate
Booking Hotel accommodation and transport as required
Arranging national and international travel
Make decisions within pre-set guidelines
Attend departmental meetings, produce minutes and follow up on actions. Ensure all minutes and agendas are readily available when required.
Travel to attend departmental meetings in other countries (as needed)
Communicate by letter,email and telephone with Directors level, both internally and externally
Maintain and update various files
Check and prepare financial forms for signature
Handle correspondence and telephone calls in Director's absence
Coordinate departmental items i.e office moves etc
Compile and send out newsletters for department staff
Manage the intranet sites for Global Customer Services

Th ideal candidate will have the ability to communicate well at all levels. They will need to have advanced proficiency in email, electronic diary and worldwide web.
Also advanced proficiency with a wide range of packages including: Word Processing- Word, Presentations- PowerPoint, Spreadsheets- Excel, Intranet development site, FrontPage, Outlook, Share Point.

This is a full time fixed term contract- maternity cover- for up to 12 months.

Executive Assistant (FTC Maternity cover for up to 12 months)

Personal Assistant / PA / Secretary

Personal Assistant / PA / Secretary

Bradford, West Yorkshire – commutable Leeds, Halifax, Dewsbury, Keighley

Circa £25,000 dependent on skills

An exciting and challenging opportunity has arisen for an extremely competent Personal Assistant (PA) to provide an excellent support service to two Operations Directors within this UK leading provider of commercial vehicle rental, contract hire, maintenance and dedicated delivery solutions. The role is office based in Bradford and attracts a salary of circa £25,000.

The Personal Assistant (PA) will be expected to represent the operations team in a professional and confidential manner at all times and help the Operations Directors to achieve the business objectives.

In this demanding role, the Personal Assistant (PA) will be responsible for preparing reports, presentations, spreadsheets and letters, ensuring that the content is accurate and that deadlines are always met. You will have the skills to collect, analyse and report on management information and will be expected to respond to incoming emails on behalf of the Directors.

Diary management will be important in this role and the Personal Assistant (PA) will take responsibility for organising internal and external meetings, preparing the necessary documents and then taking and circulating minutes. You will also manage global travel arrangements and processes expenses in this regard.

The successful candidate will have previous experience of providing a high level of Personal Assistant (PA) support for a Director along with excellent IT skills, particularly using Microsoft Office. With specialist secretarial knowledge (RSA III or equivalent), you will be competent producing reports, spreadsheets and letters whilst maintaining attention to detail.

The ideal candidate will need to be a self-motivated individual who has excellent communication skills, attention to detail and flexibility in dealing with changing priorities. If this sounds familiar and describes you then you are what our client is looking for so click apply now!

To apply for this exciting opportunity please click on the apply button and forward your CV to us. On receipt, we will email you our client’s application form for completion.

Administration Assistant / Administrator

Administration Assistant / Administrator

High Holborn, London

Circa £20,500 plus Benefits

An opportunity has arisen with our legal client for a hardworking and proactive Administration Assistant / Administrator to help provide effective support for the Quality Assurance Scheme for Advocates (QASA) based in High Holborn with a salary of circa £20,500 plus benefits.

This Administration Assistant / Administrator role will involve maintaining records, updating databases and handling enquiries by telephone, letter and e-mail. Other tasks include organisation of meetings and conferences, preparation of agendas, papers and minutes, drafting reports, and document management.

Excellent IT, communication and organisational skills are essential as is the ability to use initiative, work under pressure and demonstrate good attention to detail for the Administration Assistant / Administrator role. Education to a minimum of A level standard (or equivalent) is required and knowledge of the legal profession, education and/or quality assurance is desirable although not essential.

The closing date for applications: Monday 21May 2012

At present interviews for the Administration Assistant / Administrator will be held on between 29 and 31 May although these may be subject to change.

To apply for this exciting opportunity please click on the apply button and forward your CV to us. On receipt, we will email you our client’s application form for completion.