Head Cashier

IBB offers all its staff exceptional opportunities in an exciting and supportive working environment. Our culture encourages our individuals to develop expertise and eminence in their own professional area. To do this requires the hard work and dedication of leading individuals throughout our Business Support teams.

As West London’s leading law firm, IBB enjoys a reputation for representing significant clients in complex legal matters. We are always looking for talented individuals with the ability, integrity, and initiative necessary to maintain these qualities and to ensure that our firm continues to be a stimulating and rewarding place to work.

What we look for

As a growing firm, we recruit professional business support staff at all levels. We look for individuals who

flourish in a challenging professional environment
actively seek to add value in all that they do
are eager to work hard, learn new skills and take ownership of their career
embrace the ethos of IBB and share our core values
have a record of academic excellence and personal achievement
are excited about the prospect of being a part of IBB

We value the skills, knowledge, expertise and relationships that quality individuals bring to the firm. At the same time, we are sensitive to the challenges involved in making a transition to a new firm, and we therefore invest considerable time and resources to facilitate your integration in to the firm.

The purpose of this role is to manage the provision of a complete finance service to fee earners in the practice. IBB has a mix of private and legally funded practice areas.

This is a Head Legal cashier role within an established accounts team. Reporting to the Finance Director, you will need a minimum of 5 years relevant technical experience within a legal accounts environment. You will also have proven experience of managing and developing a team of cashiers.

Key Responsibilities

1) To manage the accounts team between the two offices, ensuring an even distribution of workload between staff and ensuring the relevant resources are used effectively.

2) To ensure that systems and procedures comply with the solicitors accounts rules and practices; to be proactive in recommending changes to ensure compliance to these rules; to suggest changes in working methods; capitalise on potential for increased effectiveness and develop the service provided by the department to its internal clients.

3) Handling multiple ledger reconciliations and handling of receipts, payments and journals of transactions.

4) To process/authorise incoming and outgoing CHAPS and BACS payments on a daily basis using online banking systems and bankline terminal.

5) Processing of LSC / HMPG payments

6) Assist Finance Director with managing residual client ledger balances.

7) Manage purchase ledger and counsel ledger.

8) Liaison with and assistance to Credit control

9) To oversee and assist with other accounting activities as required, including:

writing office/expense cheques (inputting into AXXIA Accounts system)
entering bills on the computer and allocating costs between fee earners
checking and writing off balances on files that are ready for closure
entering up cash book & bank statements on a daily basis
reconciling deposit accounts.
Carrying out daily bank reconciliation between office and client accounts using the AXXIA practice management system.
Setting up direct debits
Producing month end journals including write offs
Processing quarter end, monthly and ad hoc reports.
Printing and checking Fee Earner Time Sheets daily.
Assisting with housekeeping on the Axxia practice management system.
Closing of files and general housekeeping of Criminal files
Entering both private and LSC bills on the computer and allocating costs between Fee Earners

10) To manage the accounts team to:

Ensure that workflow is monitored and work is allocated in line with the capabilities and capacity of team members

Manage appraisals for the team; with the Finance Director / Management Accountant in addition to providing support and guidance on day to day matters to team members

Ensure that team members receive the appropriate training, development and coaching to assist them in maximising performance in their role

Manage the team to ensure that time is used efficiently and effectively.

11) To prepare reports for the auditors and deal with their queries on request.

12) To contribute to the training, development and up skilling of fee earners; to provide constructive feedback to clients outside the finance team so that training needs can be promptly identified and addressed.

Person Specification

Shortlisted applicants will have a strong background within legal cashiering
Up to date and good working knowledge of The Solicitors Accounts Rules and regulations
Previous supervisory and management experience
Excellent communication skills
Highly organised and able to coordinate / delegate a varied workload and manage workflows
Experience of appraising and developing / coaching team members
Ability to problem solve and have a results orientated approach
Ability to build and maintain relationships both within the finance team and with internal clients
Good passes in English and Maths GCSE’s or equivalent
IT literate and conversant using MS Excel, Outlook, MS Word and knowledge of Financial reporting systems
Experience of using a computerised practice management system
Knowledge of legal aid would be a distinct advantage

Remuneration

Dependent on experience

Simply Office Jobs

Head Cashier