Team Administrator - Edward Selden

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Description

My Client is a global executive search firm based in the City of London, specialising in infrastructure within the financial services sector. They are now looking for a Team Administrator to join them

Personal attributes:

Someone with a can-do attitude
Ability to multitask
Work well under pressure
A flexible attitude to work; good time keeper
Impeccable attention to detail and excellent organisational skills
Good sense of humour - a must
Strong IT skills with a sufficient understanding of software and hardware issues to liaise appropriately with internal and external stakeholders.
Advanced Word, Excel - 2010
Intermediate power point , Outlook- 2010
Good typing speed 50wpm; although most of the work will be formatting CVs
Excellent presentation

Team Support.

Create, format, proof read, and edit the teams documentation to ensure consistency and branding throughout, including;
Candidate CVs
Client Job Specs
Market Analysis Projects
Snap Reports and Progress Reports
Organisational Charts
All Client Proposals, ensuring consistency and compliance with PSLs and fee agreements
Active diary management for Partners, Directors and senior consultants
Arrange candidate and client interviews, as requested
Arrange Travel/accommodation as requested, ensuring all expenses and disbursements are tracked both timely and accurately.


Office Management

Ad hoc admin duties, including keeping the office tidy, desk rearrangements, provide back up support to the other team secretaries as needed, etc.
First line support for the teams IT queries, liaising directly with the IT outsourced supplier on all queries
Assist the Business Manager with new staff inductions, training of systems and policies and procedures
Provide First Aid and other Health & Safety requirements, as needed

Management Reporting /Information Management

Administrator of the Adapt Database ensuring correct processes and procedures are both followed and maintained
Daily upkeep of the database, from creating new users, resetting passwords, to trouble shooting issues and queries
Data cleanse the Adapt database regularly, deleting duplicate records, updating candidate and client record information , as needed
Create, update and produce management reporting from the Adapt Database, as requested
Update and maintain your teams activity, capturing all search and recruitment activities for management reporting purposes, including active searches, contingency work, market analysis, placements, etc.
Work closely with the Office Manager to ensure the following:
o Proactively pursue, save and track all client proposal documentation, from signed proposals to updating off limit agreements
o Updating and tracking client activities for use in various internal and external marketing, pitch documents, etc.