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about 1 year ago
Exordium Recruitment
Salary: up to £32k
Location: Guildford
Job type: Permanent
Contact: Lisa Morgan
Category: Admin Jobs, Secretary Jobs

Senior Team Secretary – Guildford – Permanent – up to £32k per annum (DOE)

Our client, a financial services specialist, is seeking and experienced senior Secretary to provide support to one of their busiest and most important teams. Working for an established and national organisation with a fantastic reputation, this is an opportunity to become part of a wonderful brand.

This is a varied job role, offering new challenged on a daily basis.  It covers a multitude of different responsibilities and is perfect for a candidate looking for a busy role! Being a senior position, the successful candidate will have an established senior background, gained within a similar role, ideally within the professional services sector.

This is a permanent opportunity, Monday to Friday and the hours are 9.00am – 5.30pm.  

Responsibilities of the role:

       Provide secretarial and administrative assistance to the team, including project support

       Proactively manage the Partners’ and Directors’ diaries and arrange meetings, conferences, team events.

  • ·        Diary and travel management

       Inbox management and related correspondence

       Providing marketing and internal and external event support

       Managing the team on a day to day basis

       Taking responsibility for document management and the provision of the company secretarial function for clients

       Screening telephone calls, relaying accurate messages in a confidential manner

       Completing expenses paperwork for partners/managers

       Taking minutes at internal meetings as required

       Overseeing the office facilities and liaising with the facilities team

       Billing and provisioning for partners and managers, invoicing and credit control responsibilities

       Keeping the client engagement procedures up to date.

       Update the CRM system for the team

       Organising events, arranging seminars, workshops etc and ensuring follow up is conducted

       Formatting documents, Typing up meeting notes/copy & audio typing


What is required:

       Secretarial experience, at a senior level

       Line management experience would be advantageous

       Experience of supporting Senior Management and/or Partners

       Excellent communications skills

       Strong team working ability

       Ability to remain discreet working with confidential matters

       Demonstrated experience with high efficiency and accuracy of typing and work processing

       Experience with telephone systems, conference calling facilities and internal telephone transfers

       Commitment to, and enthusiasm for, client service and delivery

       Ability to work co-operatively and effectively within the team and the organisation


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