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7 months ago
Aldena Associates Ltd
Salary: £30000 - £34000 per annum + bonus
Location: Northwood
Job type: Permanent
Contact: Harry Polloway
Category: Admin Jobs

Introduction

Our client is a successful award-winning multi-disciplinary design company based in Northwood, Middx. Our business focuses on 7 key revenue streams:

  1. Complete Interior Design service to discerning private clients and developers

  2. Comprehensive Show home design and installation

  3. Complete Architects service as a RIBA Chartered Architects practice

  4. An Interior Architecture design consultancy offering advice & detailed product

    specifications to high-end residential (private / show home) and developer clients

  5. A dedicated Furniture, Lighting and Interior Design showroom

  6. A dedicated Tiling Studio offering a vast selection of unique tiles

  7. A full Design and Build Service

An opportunity has arisen for a Senior PA to work at our Northwood Studio as part of a fun, successful and dynamic team.

Profile

You should come with a proven strong background of Senior PA experience. The position will require you to provide an efficient and responsive administrative, organisational and logistical service to the Group Director and his Director of Architecture with some support to the Interior Architecture team. You will be proficient in managing and prioritising their time whilst providing a high level of service at all times. As the position will be of key importance within the organisation, the successful candidate will need to demonstrate the ability to effectively plan and organise the workload and the initiative to resolve issues quickly in an appropriate manner, in a very fast-paced environment.

Role

Full-time, immediate start

Key Responsibilities

  • Manage and maintain Group Director's diary and email account

  • Filter emails, highlight urgent correspondence

  • Respond to letters and emails as much as possible

  • Deal with all stakeholders, internal and external appropriately

  • Support the Architects and Interior Architects with a range of administrative tasks

  • Ensure busy diary commitments and associated travel arrangements are managed

    effectively

  • Filter general information, queries, phone calls

  • Brief Group Director and team as necessary and prepare them for meetings

  • All filing and administrative duties

  • Facilities support and management including stock take of staff welfare

  • Provide a full service that is in line with Group Director's work habits and preferences

  • Attend any training and meetings as necessary, take notes and execute actions arising. 

    Key Requirements

  • Able to demonstrate ability to undertake the above responsibilities

  • IT literate, proficient in Word, Excel, Powerpoint & Outlook

  • Well-presented and personable, with excellent communication and organisational skills

  • Team-spirited

  • Excellent letter/email writing skills

  • Professional telephone manner

  • Bright and confident personality

  • Able to work on own initiative, multi task and to juggle a changing workload

  • Resilient to cope with conflicting demands, able to prioritise duties, work effectively

    under pressure and meet deadlines

  • Own car essential

    Salary & Benefits

  • Salary dependant on experience - with end of year discretionary performance related bonus

  • Staff discount scheme

  • Company Pension scheme

  • 4 weeks paid holiday plus all public holidays

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