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13 days ago
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School Administrator


Orange Recruitment
Salary: Scp 15-17 starting salary £17,210 (fte £20,475)
Location: UK
Job type: Permanent
Contact: Orange Recruitment
Category: Admin Jobs
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School Administrator

Grade: Scp 15-17 starting salary £17,210 (fte £20,475)
Responsible to: Bursar
Hours of work: 10.00 am to 6.00 pm

Some flexibility with hours worked will be necessary around busy times of the year and time off in lieu will be granted as appropriate. 1 hour lunch break to be taken at a time to ensure the Admin Office is staffed at all times during working hours.

Working weeks: The role is a 36 week per year position (term time) + 15 days to be worked during the School holiday time (including 2 days per week in GCSE and A level results weeks and 4 days in the week before the start of each new School year).

Main Purpose of Role:

To provide a proactive, efficient and effective administration service and to act as Deputy Exams Officer. In conjunction with the Assistant School Administrator, the post holder must ensure that the Admin Office is open between 8.00 am and 6.00 pm during term time.

The post holder will line manage the Assistant School Administrator.

Main Responsibilities and Duties:

• Full administrative support for the Vice Principal, HR Manager, Heads of School, Heads of Houses, and other Heads of Departments.
• Administrative support for the Principal and Bursar as required.
• Working with the Academic Manager, act as Deputy Examinations Officer.
• Working with the Information Manager, be responsible for all inputs and outputs to/from the SIMS system.
• Input relevant information onto the StREAM system.
• Administration of the Insight system.
• Use Schoolcomms to provide information to parents.
• Using the AimHigh system, produce profiles and tutor cards and other relevant tasks.
• Administer parental requests for students' planned absences.
• Develop and maintain the off-site records retention procedures for all School documents and work with the Assistant School Administrator in managing the on-site Archives.
• Assist in the preparations for whole School events (eg New Students' Day, Christmas Music, Speech Day) and attend as required.
• In the absence of the Medical Chaperone, accompany students to off-site medical appointments.
• In the absence of the Assistant School Administrator, be responsible for covering any critical and urgent matters (that are normally covered by that post holder) that arise.
• In the absence of the Assistant School Administrator, provide lunchtime and sickness cover for the Receptionist.


General

• Attend staff meetings and training as required.
• Participate in regular performance review.
• Undertake personal development and improve own practice through training, courses, observation, evaluation and discussion with colleagues and use this to support others.
• Carry out any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the Bursar or Principal.


This job description is current at the date shown, but, in consultation with the post holder, may be changed to reflect or anticipate changes in the job commensurate with the grade and job title.

Person Specification (Qualifications, skills, knowledge and experience) Requirements

Qualifications

• Good general standard of education to A Level or equivalent


Experience

• 2 years working in an administration role at a similar level
• Previous experience of working with SIMS


Knowledge, skills and abilities

• Ability to prioritise a varied workload and meet deadlines
• Excellent organisational and administrative skills
• Good IT skills, including Microsoft Word, Excel, Powerpoint and the use of the internet.
• Excellent standard of written and spoken English language, as well as excellent written and verbal communications skills
• High level of accuracy and attention to detail


Attitude and disposition

• Friendly, positive disposition
• Self-motivated, able to work unsupervised and exercise initiative
• A pleasant and professional telephone manner
• Able to support others, working as part of a team
• Flexible and co-operative
• Willingness to develop new skills
• Excellent interpersonal skills


Other circumstances

• Smart appearance
• Ability to handle sensitive information and maintain discretion on sensitive issues


To apply for this School Administrator role, please submit your current CV and contact details online.

NO AGENCIES

Orange Recruitment is advertising this position on behalf of our client. By clicking apply you accept that your application will be forwarded to only this client in order for them to consider you for the role.

School Administrator

Grade: Scp 15-17 starting salary £17,210 (fte £20,475)
Responsible to: Bursar
Hours of work: 10.00 am to 6.00 pm

Some flexibility with hours worked will be necessary around busy times of the year and time off in lieu will be granted as appropriate. 1 hour lunch break to be taken at a time to ensure the Admin Office is staffed at all times during working hours.

Working weeks: The role is a 36 week per year position (term time) + 15 days to be worked during the School holiday time (including 2 days per week in GCSE and A level results weeks and 4 days in the week before the start of each new School year).

Main Purpose of Role:

To provide a proactive, efficient and effective administration service and to act as Deputy Exams Officer. In conjunction with the Assistant School Administrator, the post holder must ensure that the Admin Office is open between 8.00 am and 6.00 pm during term time.

The post holder will line manage the Assistant School Administrator.

Main Responsibilities and Duties:

• Full administrative support for the Vice Principal, HR Manager, Heads of School, Heads of Houses, and other Heads of Departments.
• Administrative support for the Principal and Bursar as required.
• Working with the Academic Manager, act as Deputy Examinations Officer.
• Working with the Information Manager, be responsible for all inputs and outputs to/from the SIMS system.
• Input relevant information onto the StREAM system.
• Administration of the Insight system.
• Use Schoolcomms to provide information to parents.
• Using the AimHigh system, produce profiles and tutor cards and other relevant tasks.
• Administer parental requests for students' planned absences.
• Develop and maintain the off-site records retention procedures for all School documents and work with the Assistant School Administrator in managing the on-site Archives.
• Assist in the preparations for whole School events (eg New Students' Day, Christmas Music, Speech Day) and attend as required.
• In the absence of the Medical Chaperone, accompany students to off-site medical appointments.
• In the absence of the Assistant School Administrator, be responsible for covering any critical and urgent matters (that are normally covered by that post holder) that arise.
• In the absence of the Assistant School Administrator, provide lunchtime and sickness cover for the Receptionist.


General

• Attend staff meetings and training as required.
• Participate in regular performance review.
• Undertake personal development and improve own practice through training, courses, observation, evaluation and discussion with colleagues and use this to support others.
• Carry out any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the Bursar or Principal.


This job description is current at the date shown, but, in consultation with the post holder, may be changed to reflect or anticipate changes in the job commensurate with the grade and job title.

Person Specification (Qualifications, skills, knowledge and experience) Requirements

Qualifications

• Good general standard of education to A Level or equivalent


Experience

• 2 years working in an administration role at a similar level
• Previous experience of working with SIMS


Knowledge, skills and abilities

• Ability to prioritise a varied workload and meet deadlines
• Excellent organisational and administrative skills
• Good IT skills, including Microsoft Word, Excel, Powerpoint and the use of the internet.
• Excellent standard of written and spoken English language, as well as excellent written and verbal communications skills
• High level of accuracy and attention to detail


Attitude and disposition

• Friendly, positive disposition
• Self-motivated, able to work unsupervised and exercise initiative
• A pleasant and professional telephone manner
• Able to support others, working as part of a team
• Flexible and co-operative
• Willingness to develop new skills
• Excellent interpersonal skills


Other circumstances

• Smart appearance
• Ability to handle sensitive information and maintain discretion on sensitive issues


To apply for this School Administrator role, please submit your current CV and contact details online.

NO AGENCIES

Orange Recruitment is advertising this position on behalf of our client. By clicking apply you accept that your application will be forwarded to only this client in order for them to consider you for the role.


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