Cathedral Appointments is looking for a highly experienced Personal Assistant to join our fantastic client who is one of the most well-respected charities in Devon. You will be supporting two directors with a variety of PA and administrative tasks within this diverse role, so you will need to be able to anticipate the requirements of the directors and work under your own initiative. The post holder will be involved in monitoring quality assurance so ideally you will have a knowledge of working within a heavily regulated environment and passion for supporting people during a time of great need.
This is initially a 3-month contract with the view to extend for the right candidate. The working hours have the potential for some flexibility, and the client would consider a 4-day working week for the right person.
Provide secretarial and administrative assistance to senior executives
Manage the director’s diaries and make subsequent arrangements including coordinating meetings, conferences and events
Organise travel arrangements, plan itineraries and organise hotel accommodation
Record annual leave accurately in the director’s calendars and find suitable senior cover
Manage incoming mail and follow up on required actions
Greet visitors and arrange suitable parking when needed
Make necessary arrangements for meetings including room bookings, hospitality, audio / visual support, checking minutes and following up outcomes and actions.
Manage the quality assurance recording system to monitor all incidents, accidents and near misses
Support the Director to prepare and produce reports and relevant
Fast accurate typing of at least 50wpm, copy and audio
Competent with MS Office, Work, Excel, PowerPoint and email
Ability to communicate effectively and professionally across all platforms
Experience of taking minutes at a senior level
Experience of database entry and production of reports
Excellent organisational skills and ability to prioritise own work
Ability to remain calm when working with a changing workload
A knowledge of working in a healthcare setting is desirable
This is a fantastic opportunity to work for a highly respected and worthwhile charity who are constantly striving to provide an outstanding support service across the Devon community. Interviews are scheduled for early December, with an immediate start for the successful candidate.
If you are available at short notice, and can commit to a 3-month contract role then we would love to hear from you.
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