PA Secretary/Executive Assistant
Salary up to £32,000 plus excellent benefits
Our client one of the UKs leading engineering companies requires a confident individual to join their expanding team.
The position of Executive Assistant shall be responsible for;
Support, co-ordination and communication for the company Directors in relation to diary management, company reporting, liaison internally within the Group, external clients and parties.
Administrative support to the business in terms of the production, updating and amendment of company wide documentation.
Process of NDA agreements, control and issue of incoming and outgoing post.
Providing support in maintaining and updating of company standard documentation and procedures.
Support in the production of marketing, sales, brochure material.
Sourcing and booking of travel and accommodation for company staff in relation to business activities.
Co-Ordination with other departments and companies within the group relating to appointments, facilities, support and communication.
Collate and publish company daily activities schedules.
Maintain and record all timesheets, absences, holidays, changes to schedules.
Support the company with the co-ordination, planning, communication, documentation and organization, with internal staff and external parties for the external official audit process.
Assist in the organization and delivery of company meetings, events and functions as required.
The post-holder will possess the following skills and abilities:
Excellent Communication Skills both verbal and written
Be able to work as part of a team
Always be of smart appearance, appropriate for an office environment
Strong PC skills and experience, in particular Microsoft Office (Word, Excel, Powerpoint), Adobe Cloud, Visio
A proven capability in secretarial and organisational skills
Professional and engaging telephone manner Have ability to plan works and prioritize workload.
Be customer focused in terms of quality of service to client base
Be able to work in a pressurized environment
Proven track record and experience in director / managerial level secretarial duties
Keen to learn and gain new skills and abilities
Ability to manage a flexible and changing workload
If interested in this amazing opportunity please forward your CV to Anna Maguire