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10 months ago
Blue Octopus
Salary: Competitive Salary plus Benefits
Location: Leeds
Job type: Permanent
Contact: Blue Octopus Team
Category: Admin Jobs, Office Manager Jobs

Administrator - Operations (Office Coordinator, Scheduler) BLUO73635
Kirkstall, Leeds
Competitive Salary plus Benefits including on site car parking, 23 Days Annual Leave

Our client began trading at the beginning of 2008 and is built upon 2 decades of experience, delivering a common sense approach to a cross section of clients across property portfolios and single sites, principally in the field of asbestos risk management.

Due to an increasing workload within the team, an opportunity has arisen for an experienced Operations Administrator to join them to act as the day-to-day communication channel between clients and the business, working in partnership with the Operations team to arrange visits for Asbestos requirements in the most cost effective, efficient manner.

Getting to know clients and building a good personal relationship where you are able to take the lead, you will receive and administer new job requests including providing quotes, scheduling and distributing reports and must take ownership of any general queries through to resolution. 

Keeping the Director / Lead Consultant fully briefed on relevant issues and providing summary information on the account status for client meetings, you will schedule inspections and confirm appointments with the clients and operations team; briefing surveyors about forthcoming visits, preparing diary entries and surveyor folders on their behalf and chasing any overdue invoices through to payment.

You must also ensure that all survey reports are uploaded/delivered in a timely fashion (chasing surveyors for any overdue reports) and become a ‘super user’ for their bespoke data management system in order to be the point of contact for client queries.

Candidates for this role must have a keen eye for detail and accuracy and meticulous organisational skills.  With an excellent telephone manner and the ability to prioritise workloads and self-check your own work, you should have strong IT skills (including Microsoft Office Outlook and Excel) and be reliable, enthusiastic and able to work to deadlines with limited supervision.  This is a fast paced role with conflicting deadlines so it will ideally suit an individual who is self motivated and is willing to go the extra mile when necessary to get the job done.

This is a Blue Octopus Recruitment Ltd vacancy who are operating as an employment agency. Once you have clicked to apply for this vacancy, we will then send you more information on the role including a copy of the application form via email.

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