Office Manager / PA (Charity) - 16 Month Maternity Cover Contract
£30,000 - £35,000 Per Annum (Pro Rata)
We are an accommodation charity for young professionals & students and are currently recruiting for an Office Manager to join the business on a 16 Month Maternity Cover contract.
What the Office Manager entails:
+ Act as a first point of contact for the CEO/FD - greeting visitors, fielding telephone calls and responding to correspondence. Presenting a professional image at all times.
+ Support the CEO/FD in diary and email (where appropriate) management, including: setting up meetings; prompting the CEO/FD to review diary bookings; alerting them to urgent email messages - in order that time is managed effectively.
+ Carry out general administrative support for the CEO/FD (including dealing with post, filing, photocopying, scanning) and maintain up to date information on departmental information.
+ Develop and implement plans, within set budgets, for events specific to the role, e.g. Trustee Meetings; Trustee Dinners, Trustee Events etc.
+ Provide advanced technical admin support to the CEO/FD in creating reports and presentations, using Word, Excel, PowerPoint as required.
+ Taking minutes when required.
+ Organise, prepare for Trustee meetings, booking rooms, ordering lunch, preparing paperwork to send out to all members throughout the year
+ Use an online programme for BoardPack presentation
+ Liaise with a number of people to arrange meetings.
+ Manage internal meeting room and visitors to our office.
+ Any other reasonable duties.
+ Office Manager Role: Renew company mobile phone contract 2019, deal with any mobile issues. Report Faults in the office demise, Fire marshal.
Responsible for replenishing refreshments in office
Keep stock of stationary, monitor and re-order when necessary.
Office Manager Required Skills/Experience:
+ Experience in providing confidential secretarial and personal administrative support to senior executives.
+ Experience in dealing with a wide range of organisations, managers and senior executives.
+ Advanced in the use of Windows and Microsoft Office products (Word, PowerPoint and Excel and Outlook).
+ Experience in preparing agendas and minute taking, in the drafting and editing of general correspondence and reports.
+ Ability to manage a varied workload without supervision.
+ High level of personal and data organisation skills, with particular regard to maintaining security of confidential data.
+ Ability to handle difficult conversations sensitively.
+ Flexibility, robustness, discretion, accuracy
+ Expect and enjoy change, challenge & innovation
+ A team player who will take on all challenges set for them
+ Friendly and professional
+ Ability to multi-task and prioritise workload effectively
Interested? Apply here for a fast-track path to the hiring manager
If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.