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29 days ago
Lineal Limited
Salary: £25-30k DOE
Location: London, City
Job type: Permanent
Contact: Careers
Category: Finance Office Jobs, Office Manager Jobs, Secretary Jobs

Job Purpose:

Manages general office procedures to ensure processes and duties in the office flow efficiently. Maintains clear records on office expenses by managing invoices and ordering supplies based on the office budget.

Job Duties:

  • Reception duties, including answering incoming calls and scheduling appointments
  • Setting/Resetting the meeting room
  • Follows up on phone calls and contacts as appropriate
  • Answers general emails and postal correspondence with customers and suppliers
  • Books meeting rooms
  • Processes expenses, supplier and customer invoices
  • Assisting with finance duties
  • HR Duties
  • Creates budgets and orders office supplies
  • Files and archives accurate records
  • Contacts suppliers
  • Manages health and safety as well as fire regulations within the office
  • Negotiates and manages office insurance contracts
  • Manages office subscriptions to magazines and online resources
  • Monitors training material and confirms it's all up to date
  • Negotiates new customer accounts and contracts
  • Arranges travel and accommodation plans for executives when required
  • Manages the customer complaint procedure
  • Organises and audits the company's systems, databases, and procedures
  • Prepares weekly and monthly reports for the directors
  • Provides administrative support for the directors as needed
  • May take care of payroll procedures and process customer orders

Qualifications and Experience:

Prior Office Management Experience Preferred; Proficiency in Microsoft Office and Sage Line 50; Good Communication Skills, Both Verbal and Written; Exceptional Organisation Skills; Professional Telephone Manner; Appropriate Mathematical Skills; Ability to Perform Under Pressure; Excellent Customer Care Skills; Ability to Maintain Strict Confidentiality; Ability to Prioritize Effectively; Keen Attention to Detail; Ability to Work Well Under Pressure; Excellent Time Management Skills; Excellent and Accurate Data Entry Skills; Positive Attitude; Reliable and Dependable

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