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about 1 year ago
Inspiring Interns
Salary: £24,000
Location: London
Job type: Permanent
Category: Graduate Jobs
Information on the company

The company is in the midst of gearing up for truly ambitious and exciting growth, with the newly created role of Office Manager forming a key part of this. This is a pivotal role within the company, ensuring the smooth running of the office and supporting a very busy, small team.

You will be highly organised with a real sense of urgency and the ability to remain calm under pressure. A sense of humour is essential!

You will need to work collaboratively. You will be a keen networker as you will need to build up and maintain key relationships with the best suppliers, your colleagues and our clients.

A typical day would be:

1. Managing phone calls, enquiries and requests

2. Meeting and greeting visitors

3. Organising and maintaining the team diaries and making appointments

4. Dealing with incoming emails and post, often corresponding on behalf of the team

5. Carrying out ad-hoc research to support sales and marketing

6. Putting together sales presentations and frequently updating them

7. Assisting new business to put together client proposals

8. Producing documents, briefing papers, reports and presentations prior to meetings

9. Liaising with clients and suppliers

10. Processing orders and managing stock levels of design prints sold by the business

11. Organising and managing in-house design and new business events

12. Office administration tasks including purchasing, invoicing and keeping systems up to date

13. Managements of expenses and taking ownership of the new accounting system Xero

14. Assisting with the recruitment and induction of new staff

15. Devising and maintaining office systems, including data management and filing

16. Arranging travel, visas and accommodation

17. Taking notes or dictation at meetings, provide general assistance during presentations

The ideal candidate’s personality and qualifications:

1. Unrivalled attention to detail, eager to learn and ability to multi-task

2. Someone with a can-do attitude, who is a strong team player

3. Excellent writing, analytical and organizational skills

4. A Mac user, and proficient Office user (Word, Excel, PowerPoint) Keynote and InDesign would be a key advantage

5. Keen interest in premium design, brands, luxury marketing and marketing as a whole

6. Appetite, aptitude & personality to work in a fast paced, entrepreneurial, busy environment

7. Ability to work autonomously but at the same time show excellent communication skills

8. Ability to use newly gained knowledge and skill on the job and to learn through application

9. Marketing agency experience would be beneficial

10. Experience with Harvest time management system would be advantageous

11. Up to date with latest technologies

Apply for this role

applications@inspiringinterns.com

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