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3 months ago
Salary: Dependent on Experience
Location: Bristol
Job type: Permanent
Contact: HR and Recruitment Team
Category: Legal Secretary Jobs

We are looking for an experienced Legal Secretary to join our Family team on a Full Time basis in our North Street office. The role will involve providing direct support to the family department to enable each of them to operate at optimum efficiency..

Barcan+Kirby is a 17-partner firm of solicitors with a reputation for providing high quality, common sense advice. We offer a comprehensive range of legal services supported by our culture of respect and understanding.

From our six offices located across Bristol and South Gloucestershire, our friendly and approachable teams provide advice and guidance to both individuals and businesses within the South West and nationwide.

Key Responsibilities;

  • Typing, using SOS Connect and digital dictation to manage all current and archived matters including managing existing Contacts and Client data and creating new Contacts, Clients and Matters as required.
  • Using Egress Switch (encryption software) to send confidential documents out via email. 
  •  Liaising with clients, other solicitors, the Courts and others. 
  • Organising meetings and conferences with Counsel and clients; making travel arrangements when necessary. 
  • Sending reminders (texts, letters, and phone calls) to clients regarding appointments or Court hearings. 
  • Obtaining availability of Counsel and experts involved in cases. Booking in Counsel/experts.
  • Triaging new matters; Both on the phone and in person.  
  • Preparing basic court forms such as divorce petitions or Form Es 
  • Preparing indices, chronologies and schedules of assets 
  • Taking telephone messages; scanning and filing post; attaching letters to envelopes with relevant enclosures and ensuring that post is checked and sent. 
  • Adding to diaries dates and deadlines. 
  • Researching of information when required
  • Maintenance of file format and content in accordance with the Office Manual, photocopying and scanning documents as required. 
  • Creating, updating and maintaining case bundles. 
  • Meeting with clients to complete basic forms or obtain further information and instructions.
  • Delivering documents by hand to court and elsewhere
  • Assisting with reception duties when required. 
  • Checking incoming post in absence of FE to see what is to be actioned. Ensuring that full notes are on files/ SOS and FE notified by email of all work done on the files in FE’s absence. 
  • Chasing up outstanding information on cases.
  • Assisting with work for other colleagues if they are out of office due to annual leave, sickness etc

Accounts procedures;

  • Preparing private client bills
  • Requesting cheques
  • Obtaining Partner's signature to cheques
  • Requesting transfer of money between client and office accounts
  • Obtaining the approval of Accounts of all claims on accounts prepared
  • Making refreshments and ordering food for clients and internal meetings when required
  • Any other reasonable duties as directed by your manager

We offer all staff a comprehensive benefits package that includes:

  • 25 days holiday (increasing to 28)
  • Holiday purchase scheme available – up to 5 days (pro-rata for part-time staff)
  • Personal pension plan – matched contribution of 4.5%
  • Death in service benefit of 4x salary
  • Discretionary profit and performance-related bonus
  • Discounted legal services
  • Flexible working arrangements
  • Season ticket loans and Cycle to Work scheme
  • Annual flu jab vouchers
  • Summer and Christmas socials
  • Long service awards – after 10 years and every 5 years thereafter

Part time and flexible working hours considered but need to be available to work Monday – Friday

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