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3 months ago
Salary: Dependent on Experience
Location: Bristol
Job type: Temporary
Contact: HR and Recruitment Team
Category: Legal Secretary Jobs

We are looking for an experienced Legal Secretary to join our residential conveyancing team to cover Maternity Leave in our Gloucester Road office. The role will involve undertaking a variety of administrative duties as directed by the Fee Earner.

Barcan+Kirby is a 17-partner firm of solicitors with a reputation for providing high quality, common sense advice. We offer a comprehensive range of legal services supported by our culture of respect and understanding.

From our six offices located across Bristol and South Gloucestershire, our friendly and approachable teams provide advice and guidance to both individuals and businesses within the South West and nationwide.

Secretarial and administrative work;

  • Typing, using SOS Connect to manage all current and archived matters including managing existing Contacts and Client data and creating new Contacts, Clients and Matters as required.

  • Liaising with clients and others.

  • Organising meetings and courses and travel arrangements when necessary.

  • Taking telephone messages pulling and filing post, attaching letters to envelopes and ensuring that post is sent.

  • Maintenance of file format and content in accordance with the Office Manual, photocopying and scanning documents as required.

  • Assisting with reception duties when required

  • Carrying out the various searches required as part of a normal property transaction.

  • Updating contact details when required

  • Getting file audits to relevant person

  • Carrying out API & SDLT and submitting to relevant authorities

Accounts procedures;

  • Obtaining the approval of Accounts of all bills/claims prepared

  • Obtaining payment on account from clients

  • Requesting cheques & obtaining Partner's signature to cheques

  • Preparing written requests for Bankers drafts

  • Notifying Accounts of incoming telegraphic transfers, making requests for telegraphic transfers by telephone, notifying accounts of telegraphic transfers requested by phone, preparing written request for telegraphic transfer for Accounts

  • Counting money received from clients as petty cash payments-in

  • Requesting transfer of money between client and office accounts

  • Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendment

  • Perusing monthly print-outs and taking the required action including ensuring that all client money is placed on deposit where required.

  • Chasing money due when required

  • Any other reasonable duties as directed by your manager.

We offer all staff a comprehensive benefits package that includes:

  • 25 days holiday (increasing to 28)
  • Holiday purchase scheme available – up to 5 days (pro-rata for part-time staff)
  • Personal pension plan – matched contribution of 4.5%
  • Death in service benefit of 4x salary
  • Discretionary profit and performance-related bonus
  • Discounted legal services
  • Flexible working arrangements
  • Season ticket loans and Cycle to Work scheme
  • Annual flu jab vouchers
  • Summer and Christmas socials
  • Long service awards – after 10 years and every 5 years thereafter

Monday to Friday - 9am to 5.15pm (one hour unpaid lunch break)

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