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12 months ago
Stone King LLP
Location: London
Job type: Permanent
Contact: Stone King Recruitment Team
Category: Admin Jobs, Legal Secretary Jobs

The Post

The post is for a full-time Legal Secretary to provide support and assistance to fee earners within the Charities and Social Enterprise Team in our London Office.

Key Responsibilities

 

General secretarial duties include, but are not limited to:

 

  • Dealing with clients in person and on the telephone;

  • Typing - word processing of correspondence and large/complex documents (to include using the firm’s house style, formatting, track changes, automatic numbering, cross-referencing etc.;

  • General file management; Filing documents and correspondence both electronically and physically.

  • Booking and co-ordinating meeting and travel arrangements along with general diary management;

  • Dealing with post and arrangements for sending large/heavy documents by registered post;

  • Scanning and coping large documents;

  • Liaising with the accounts department on preparation and payment of bills and other accounts queries;
  • Dealing with any administrative tasks required by immediate fee earners;
  • Assisting the team and Head of Team with compliance obligations (eg. LEXCEL)
  • Raising bills and liaising with the accounts department on preparation and payment of bills and other accounts queries;
  • Being proactive on files and helping to ensure a matter progresses;
  • We have a meeting room hostess but there might be occasions where it would be necessary to provide refreshments for client meetings;
  • Making full use of the firm’s document management system;
  • Attend team meetings
  • Tracking of tasks/commitments requested by colleagues
  • Assist the other offices by taking calls and work when required.

 

Requirements


  • Proficient IT and keyboard skills (including Word and Excel)
  • Proactive with an active interest in the team
  • Excellent inter-personal skills when dealing with clients and others
  • Ability to use initiative and demonstrate a can—do attitude to solving problems
  • Willingness to learn
  • Ownership of tasks through to completion
  • Ability to work under pressure and to a high level of accuracy
  • Willingness to work supportively and co-operatively with other members of the team
  • Organisational skills and high attention to detail
  • Administrative skills with the ability to contribute to improving working practices
  • Must be discreet when dealing with the Firm’s confidential affairs

 

Additional Requirements

Our environment is positive and supportive but often highly pressurised due to external deadlines and volume of work. We need someone that is pro-active and able to manage potential pressure.

We are committed to recruiting talented individuals and providing our clients with outstanding legal service and so excellent academics along with sound previous experience are a must have.

The candidate should be well-organised, technologically proficient and capable of working on their own or within a team. They will also be required where necessary to provide supervision to more junior members of the team.

We operate within an environment of mutual trust and respects and so the ability to contribute to a pleasant working environment for all concerned, will be important.

Supervision

The post-holder will be supervised on a day-to-day basis by the London Charity Partners and overall by the Head of the Charities and Social Enterprise Team.

 

 

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