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10 months ago
Gowling WLG LLP
Location: Birmingham
Job type: Permanent
Contact: Nana Panti-Amoa
Category: Legal Secretary Jobs
About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

 'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

 There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.


Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Department: DILST (Information and Library Services (ILS))


Reporting to: Knowledge & Information Resources Manager and Information & Research Services Manager


Main purpose of role: To assist in the provision of ILS services and resources by undertaking business, company and legal research as well as carrying out a range of library & administrative tasks.

Direct reports:    0
Indirect reports:  0

Budgetary / financial responsibility: Some responsibility for ensuring cost effective acquisition of external sourced materials.

Key relationships:

·         Internal: Information Resources & Knowledge Community Manager, Information & Research Services Manager, ILS colleagues, Fee-earners, Trainees, PSLs, BIS, BD, HR, DILST.

·          External: Suppliers.

Key responsibilities:

·         Undertake legal research on behalf of fee-earners using a range of specialist hard copy and online legal information resources;

·         Support the provision of business and sector intelligence including the supply of press articles and company reports;

·         Supply company information and documents using online company information resources, key company information agents and international company registries;

·         Manage events and diary in relation to the ILS Education Programme

·         Assist with the provision and development of the ILS current awareness and horizon scanning services

·         Assist with the updating and development of the ILS intranet pages (SharePoint)

·         Support the effective use and maintenance of a wide range of materials, including acquisitions, cataloguing and catalogue maintenance;

·         Support the library manager with regard to liaising with suppliers, administering subscription renewals, preparing invoices for payment and trouble-shooting subscription and orders related queries.

·         Carry out records management duties including maintaining the library management system, other databases and records;

Role specific knowledge:

Qualifications - Accredited library and information qualification required; Chartered Membership of CILIP (MCLIP) advantageous; Subject specific knowledge or experience in either law or business desirable.


Skills/Specialist knowledge/Experience - Competent research skills; Ability to assist users in finding the information they need; Knowledge of a wide range of materials, including books, journals and online resources; Competent IT and information searching skills; Basic cataloguing and classification skills; Excellent verbal and written communication skills; Ability to work accurately with attention to detail.

Equal Opportunities:


Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment.  The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity.  This also includes any incidents of perceptive or associative discrimination and harassment.


At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work.  Our aim is to fulfil everyone's potential and together to achieve personal and business goals.


Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week).

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