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21 days ago
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Fleet Administrator


Recruitment Genius
Salary: Up to £20000 per annum
Location: Telford
Job type: Permanent
Contact: Recruitment Genius Ltd
Category: Admin Jobs
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Hours:Mon-Fri 8am - 5.30pm
Contract: Permanent

Role:
- Managing service schedules - chasing supplier & customers to ensure bookings are in place, take place & are carried out within the allotted timeframe
- Promptly obtain job sheets post work completion
- File job sheets in correct location using Onedrive; must be adhered to, kept precise & tidy within the established filing categories
- Update service schedules to mark work as completed
- Answer incoming phone calls in the specified company format and redirect as required
- Represent the company in as professional a manner as is possible, to ensure it is perceived as skilled, precise and focused on detail & customer service
- Set up new suppliers; issuing and obtaining completed Supply Chain Questionnaire & Terms of Engagement
- Record all call details on Purchase Orders
- Ensure all emails that are sent internally & externally bear the correct company signature
- File all emails in relevant folders within shared Fleet inbox
- Obtain authorisation for any costs that fall outside of fixed works with Commercial (and if unavailable, Technical)
- Input all final costs on to Purchase Orders and issue final Purchase Order numbers
- Respond to breakdowns and seek guidance from Commercial if required (or Technical if Commercial is unavailable)
- Desk drawers & workstation to be kept organised, clean & free of paperwork.
- Ensure computer desktop is kept clear of all documents
- Provide any other administrative support to the team or ad hoc duty as required which is deemed appropriate to the level of the post-holder

Other Key Considerations:
- Strong IT skills
- Good client and supplier liaison skills
- Excellent verbal and written communication skills
- Well organised, process driven with the ability to meet tight deadlines and manage own workload

What they are looking for:
- A graduate or of graduate calibre is desirable
- Good attention to detail
- Able to work effectively and efficiently in a fast-paced office environment
Hours:Mon-Fri 8am - 5.30pm
Contract: Permanent

Role:
- Managing service schedules - chasing supplier & customers to ensure bookings are in place, take place & are carried out within the allotted timeframe
- Promptly obtain job sheets post work completion
- File job sheets in correct location using Onedrive; must be adhered to, kept precise & tidy within the established filing categories
- Update service schedules to mark work as completed
- Answer incoming phone calls in the specified company format and redirect as required
- Represent the company in as professional a manner as is possible, to ensure it is perceived as skilled, precise and focused on detail & customer service
- Set up new suppliers; issuing and obtaining completed Supply Chain Questionnaire & Terms of Engagement
- Record all call details on Purchase Orders
- Ensure all emails that are sent internally & externally bear the correct company signature
- File all emails in relevant folders within shared Fleet inbox
- Obtain authorisation for any costs that fall outside of fixed works with Commercial (and if unavailable, Technical)
- Input all final costs on to Purchase Orders and issue final Purchase Order numbers
- Respond to breakdowns and seek guidance from Commercial if required (or Technical if Commercial is unavailable)
- Desk drawers & workstation to be kept organised, clean & free of paperwork.
- Ensure computer desktop is kept clear of all documents
- Provide any other administrative support to the team or ad hoc duty as required which is deemed appropriate to the level of the post-holder

Other Key Considerations:
- Strong IT skills
- Good client and supplier liaison skills
- Excellent verbal and written communication skills
- Well organised, process driven with the ability to meet tight deadlines and manage own workload

What they are looking for:
- A graduate or of graduate calibre is desirable
- Good attention to detail
- Able to work effectively and efficiently in a fast-paced office environment

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