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15 days ago
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Finance Systems and Information Officer


Additional Resources Ltd
Salary: £29000 - £30000 Per Annum
Location: South London
Job type: Permanent
Contact: Rafiul
Category: Accountancy Jobs
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Finance, Systems and Information Officer - South London & East Surrey.

Salary £29 - £30k

The Company

Part of the Church of England, an organisation that serves a vibrant area of South London & East Surrey.

The Role

Looking for a bright, enthusiastic person. A graduate in a numerate discipline who is flexible in their approach of work, confident with using data and financial information and familiar with financial and other business processes.

Role Responsibilities:

You will be supporting the work of the Property Department, in making sure that our financial processes are followed, payments systems are followed in an accurate and timely manner by checking invoices.

A key part of the role is the provision of regular reports on the day to day operations of the department. Being able to extract information from databases and present them in an understandable way in reports will be important.

• Systems and Support
• Set up and / or management of data and information systems both electronic and paper as appropriate
• Management of property data and financial data where applicable. Producing reports as appropriate or as directed including in relation to day to day operations, KPI's and for audit purposes
• Development of regular reporting protocols to aid managers and staff carrying out their responsibilities more effectively and effectively together with the provision of reports to others
• Provide administrative support to the surveyor including in respect of diary and meeting management, provision of reports and establishment of admin systems.


Finance

• Management of financial transactions relating to property including payments to contractors, utility companies and in relation to rent etc. The post holder will also work closely with Finance Department.
• Project accounting for property, capital projects including: redevelopment, alteration and purchase. Including the provision of regular management information on progress on projects.
• The preparation of weekly, monthly and quarterly key performance indicator data for the secretary and other members of the senior management team plus other members of the Property Department. This will include contributing to reports for committees and boards.
• Provision of cash flow information and regular liaison with the Finance Department to ensure proper accounting and recording of all transactions.
• Ensure that effective and efficient controls and processes are in place, that all payments, invoicing and financial resources relating to the property are appropriate, accurate and approved
• Apply the financial procedures for the tendering of vacancy works and for other projects that require formal tendering
• Ensure that all invoices and utility bills are processed accurately within set timescales


Property Repairs and Maintenance

• Provide support for the property repairs Help Desk including raising contract instructions as needed and recording and monitoring progress of repairs and larger works.
• Co-ordinate the provision of planned programmed maintenance including gas safety and heating services, electrical testing, alarm servicing and other services to be determined.
• Provide administrative and financial accounting support in respect of Larger property related projects as directed


• General
• Use MapInfo to provide geographical representation and plotting data
• Support the Surveyor and other staff, in managing and completing specific projects as required.
• Contribute to the efficient running of the property Department by carrying out tasks in a professional and positive manner
• Respond to telephone calls and deal where appropriate or pass to others
• Ensure that a high standard of documentation is maintained
• Assist other staff in performing their duties
• Ensure that property and other records are maintained in appropriate storage and readily accessible whether in soft or hard copy
• Any Other Duties


Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Finance, Systems and Information Officer - South London & East Surrey.

Salary £29 - £30k

The Company

Part of the Church of England, an organisation that serves a vibrant area of South London & East Surrey.

The Role

Looking for a bright, enthusiastic person. A graduate in a numerate discipline who is flexible in their approach of work, confident with using data and financial information and familiar with financial and other business processes.

Role Responsibilities:

You will be supporting the work of the Property Department, in making sure that our financial processes are followed, payments systems are followed in an accurate and timely manner by checking invoices.

A key part of the role is the provision of regular reports on the day to day operations of the department. Being able to extract information from databases and present them in an understandable way in reports will be important.

• Systems and Support
• Set up and / or management of data and information systems both electronic and paper as appropriate
• Management of property data and financial data where applicable. Producing reports as appropriate or as directed including in relation to day to day operations, KPI's and for audit purposes
• Development of regular reporting protocols to aid managers and staff carrying out their responsibilities more effectively and effectively together with the provision of reports to others
• Provide administrative support to the surveyor including in respect of diary and meeting management, provision of reports and establishment of admin systems.


Finance

• Management of financial transactions relating to property including payments to contractors, utility companies and in relation to rent etc. The post holder will also work closely with Finance Department.
• Project accounting for property, capital projects including: redevelopment, alteration and purchase. Including the provision of regular management information on progress on projects.
• The preparation of weekly, monthly and quarterly key performance indicator data for the secretary and other members of the senior management team plus other members of the Property Department. This will include contributing to reports for committees and boards.
• Provision of cash flow information and regular liaison with the Finance Department to ensure proper accounting and recording of all transactions.
• Ensure that effective and efficient controls and processes are in place, that all payments, invoicing and financial resources relating to the property are appropriate, accurate and approved
• Apply the financial procedures for the tendering of vacancy works and for other projects that require formal tendering
• Ensure that all invoices and utility bills are processed accurately within set timescales


Property Repairs and Maintenance

• Provide support for the property repairs Help Desk including raising contract instructions as needed and recording and monitoring progress of repairs and larger works.
• Co-ordinate the provision of planned programmed maintenance including gas safety and heating services, electrical testing, alarm servicing and other services to be determined.
• Provide administrative and financial accounting support in respect of Larger property related projects as directed


• General
• Use MapInfo to provide geographical representation and plotting data
• Support the Surveyor and other staff, in managing and completing specific projects as required.
• Contribute to the efficient running of the property Department by carrying out tasks in a professional and positive manner
• Respond to telephone calls and deal where appropriate or pass to others
• Ensure that a high standard of documentation is maintained
• Assist other staff in performing their duties
• Ensure that property and other records are maintained in appropriate storage and readily accessible whether in soft or hard copy
• Any Other Duties


Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.


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