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4 months ago
Additional Resources Ltd
Location: Oxfordshire
Job type: Permanent
Contact: Carol
Category: Accountancy Jobs
Finance and Grants Manager - Oxford

Competitive salary

The Company

We are working with a niche management consultancy, they specialise in supply chain transformation for the public health & humanitarian sectors through consultancy, research and training. Their mission is to facilitate Health & Humanitarian Supply Chain Transformation in developing countries so that no patient suffers due to lack of essential medicines, and to reduce government dependency on external technical support.

The Role

They are looking for a qualified Finance professional with extensive grant management experience, someone who can hit the ground running at a senior level.

Role Responsibilities:

Grant Management (45%)

• Take overall responsibility of programmes' financial and grant management working closely with programme managers, donors and Directors.
• Monitor and review budgets to support financial stability, ongoing programme viability, and consistency with agreed technical plans and actual implementation. He/she will provide strategic direction regarding the annual work plan, budget and changes to programme plans, ensuring the cost efficiency and value-for-money over the life of the programme
• Lead the consistent application of relevant finance policies, processes and systems to ensure effective programme implementation as well as compliance with regulations and knowing the local laws and how it relates with the company
• Ensure compliance with donor contractual obligations and guidelines
• You will need to be able to lead, follow up and coordinate the timely close out of grant contracts.
• Conduct pre-award assessment of possible sub-grantees in addition to audits during project implementation and close-out.
• Ensure sub-grantees comply with the terms of grant agreements, including financial management and compliance with donor requirements, and, as needed, provide guidance to sub-grantees on finance and operations issues
• Prepare and submit regular financial reports as required by donors and company
• Develop and ensure application of documented policies and procedures for efficient and effective support and compliance across programmes.
• Provide policy guidance and interpretation to staff as well as sub-grantees with respect to grant applications, proposals, and awards to ensure adherence to grant management policies.
• Prepare grant agreements, and ensure required documentation completion as per the agreement and ensure diligent follow-up on deliverables.
• Induct all staff who are involved in programme implementation in the programme budgetary components and the donor requirements.

Finance Management (45%)

• Lead the Finance Team, assisted by the Deputy Finance Manager. The team will have six members in total, based in North East, South Africa and UK.
• Lead the annual budget cycle, preparing the overall company budget and support budget holders in preparing budgets for individual units or programmes
• Ensure legal compliance with the tax laws in the countries where the company operates, being accountable for the submission of accounts and payment of taxes in accordance with local laws,
• Provide regular, accurate finance management reports to the Directors
• Be accountable for accountancy data booked into our online and manual systems and support company budget reconciliation
• Review regularly, and at least once a month with budget holders, analytical accountancy and allocations of costs to specific budget lines.
• Monitor closely spending patterns (actual vs. budget) and identify early-on risks of over/under expenditures
• Regularly `audit` procurement expenditures ensuring that we offer fair opportunities for suppliers while ensuring that we get best value for money.

Programme Development (10%)

• Support the Business Development unit by Contributing to the development of competitively strong proposals and concept notes based on context, needs and donor financial and budget strategies
• Contribute to concept notes and related funding requests in coordination with the Supply Chain Transformation Programme director. (This is likely to include travel to some donor countries to make presentations on project progress.)
• Liaise, consolidate and manage current and potential donor relationships on the financial side, supporting Programme Managers and Programme Directors.
• Lead/Contribute to all company donor intelligence initiatives, particularly, but not limited to, the fields of donor mapping, cross-sector information management.

Essential Skills & Requirements:

• This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
• Master's degree in finance with professional accounting designation such as ACA/ACMA/ACCA, extensive experience in international development, humanitarian studies, business, management or other sector-specific technical area
• Advance Excel skills, expertise with QuickBooks
• Minimum of 5 years professional experience in managing grants, especially large and/or consortium grants and developing programs in a humanitarian / development setting
• In-depth knowledge of international development programming
• Strong budgeting and financial forecasting skills, including experience in preparing business plans
• Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgement
• Demonstrated ability to work effectively as part of a team or independently
• Ability to work effectively in a fast-paced, stressful environment. Must be flexible, willing to perform other duties and work irregular hours
• Excellent time management skills and resourcefulness with strong attention to detail
• Excellent interpersonal, communication, public speaking, and strategic planning skills
• Fluency in English and strong English writing skills are required

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

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