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20 days ago
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Finance Administrator


Douglas Scott Legal Recruitment
Salary: £16000 - £18000 per annum + Good Package
Location: Manchester
Job type: Permanent
Contact: Ashleigh Daniels
Category: Finance Office Jobs
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This is an Administration role within the Working Capital Team based in the Manchester
Finance Team assisting with all administrative duties relating to the Billing and Credit Control
processes. Paying between £16k-£18k

Billing

The Billing Team is responsible for ensuring that all client invoices are generated and
dispatched in line with the client service level agreements, providing an important support
service to the partners and case handlers within the firm. This role will ensure all matters
are prepared in readiness for prompt, accurate billing.

Credit Control

The Credit Control Team is responsible for collecting payment of all invoices issued by the
Billing Team. This role will support the Collectors with incoming emails, post along with the
generation and dispatch of reminder letters.

Key Responsibilities


Billing Team

* Monitoring the team inbox and dealing with incoming bill requests, maintaining the
request log used by the billing assistants.
* Updating 3E with addresses in readiness for the billing assistant to deal with the request.
* Dealing with returned draft bills that would need to be added to a list for amendments.
* Deal with requests received from case handlers/insureds/credit control team asking for
details to be amended within various internal systems including Elite 3e, Axxia and
Prolaw.
* Submitting budgets and reviewing invoices in the relevant E-Billing system and updating
approved invoices on a tracking spreadsheet used by the billing team
* Assist in maintaining a tracker used by the billing assistants when reviewing the status of
matters to see if they are ready for billing, also printing approval documentation for the
team leader to distribute to the team for processing.
* Liaising with the accounts team to locate copies of disbursement vouchers for counsel &
expert fees to accompany invoices where the client requirement states we must provide
these.
* Any other duties considered reasonable.

Credit Control

* Monitoring the team inbox and allocating emails to the correct collector.
* Dealing with any remittance advices that are received and liaise with the accounts
department for incoming payments, updating the Collection System where payments
have been advised.
* Dealing with incoming post including returned post where the addressee has gone away,
liaising with the case handler for the best means to acquire payment, including updating
our systems and following up with the client for any outstanding balances.
* Providing copies of invoices or disbursement vouchers when required.
* Assisting with the production of chaser letters for outstanding invoices, updating the
Collection system with the current status and monitor what payments are overdue,
referring them to the relevant Collector where required.
* Assisting with the production of statements to send to clients when required.
* Miscellaneous tasks to assist the Collections team such as; finding correct addressees
and contact numbers, assisting with queries from other teams.
* Any other duties considered reasonable.

Essential Skills & Experience

* Excellent Microsoft Excel skills
* Excellent attention to detail
* Strong inter personal skills
* Maintain positive "can do" attitude at all times
* First rate organisational skills and ability to prioritise competing workloads
* Elite experience, specifically Elite 3e is ideal
* Experience and understanding of apportionment (multi-party), net recovery and joint
billing
* Understanding of VAT regulations in relation to Solicitor Client Billing
* Excellent Microsoft Excel skills
* Strong numeracy skills
* Excellent organisational skills
* Attention to detail with a high level of accuracy
* Excellent written & verbal communication skills
* Professional telephone and email manner

Please contact Ashleigh Daniels, Recruitment Consultant, to discuss the role in more detail or apply through the vacancy for immediate consideration.

Douglas Scott are a regulated recruitment consultancy and will discuss this role and seek your approval before submitting an application directly to the decision maker.

Please see our website javascript:void(0); for more finance roles.

This is an Administration role within the Working Capital Team based in the Manchester
Finance Team assisting with all administrative duties relating to the Billing and Credit Control
processes. Paying between £16k-£18k

Billing

The Billing Team is responsible for ensuring that all client invoices are generated and
dispatched in line with the client service level agreements, providing an important support
service to the partners and case handlers within the firm. This role will ensure all matters
are prepared in readiness for prompt, accurate billing.

Credit Control

The Credit Control Team is responsible for collecting payment of all invoices issued by the
Billing Team. This role will support the Collectors with incoming emails, post along with the
generation and dispatch of reminder letters.

Key Responsibilities


Billing Team

* Monitoring the team inbox and dealing with incoming bill requests, maintaining the
request log used by the billing assistants.
* Updating 3E with addresses in readiness for the billing assistant to deal with the request.
* Dealing with returned draft bills that would need to be added to a list for amendments.
* Deal with requests received from case handlers/insureds/credit control team asking for
details to be amended within various internal systems including Elite 3e, Axxia and
Prolaw.
* Submitting budgets and reviewing invoices in the relevant E-Billing system and updating
approved invoices on a tracking spreadsheet used by the billing team
* Assist in maintaining a tracker used by the billing assistants when reviewing the status of
matters to see if they are ready for billing, also printing approval documentation for the
team leader to distribute to the team for processing.
* Liaising with the accounts team to locate copies of disbursement vouchers for counsel &
expert fees to accompany invoices where the client requirement states we must provide
these.
* Any other duties considered reasonable.

Credit Control

* Monitoring the team inbox and allocating emails to the correct collector.
* Dealing with any remittance advices that are received and liaise with the accounts
department for incoming payments, updating the Collection System where payments
have been advised.
* Dealing with incoming post including returned post where the addressee has gone away,
liaising with the case handler for the best means to acquire payment, including updating
our systems and following up with the client for any outstanding balances.
* Providing copies of invoices or disbursement vouchers when required.
* Assisting with the production of chaser letters for outstanding invoices, updating the
Collection system with the current status and monitor what payments are overdue,
referring them to the relevant Collector where required.
* Assisting with the production of statements to send to clients when required.
* Miscellaneous tasks to assist the Collections team such as; finding correct addressees
and contact numbers, assisting with queries from other teams.
* Any other duties considered reasonable.

Essential Skills & Experience

* Excellent Microsoft Excel skills
* Excellent attention to detail
* Strong inter personal skills
* Maintain positive "can do" attitude at all times
* First rate organisational skills and ability to prioritise competing workloads
* Elite experience, specifically Elite 3e is ideal
* Experience and understanding of apportionment (multi-party), net recovery and joint
billing
* Understanding of VAT regulations in relation to Solicitor Client Billing
* Excellent Microsoft Excel skills
* Strong numeracy skills
* Excellent organisational skills
* Attention to detail with a high level of accuracy
* Excellent written & verbal communication skills
* Professional telephone and email manner

Please contact Ashleigh Daniels, Recruitment Consultant, to discuss the role in more detail or apply through the vacancy for immediate consideration.

Douglas Scott are a regulated recruitment consultancy and will discuss this role and seek your approval before submitting an application directly to the decision maker.

Please see our website javascript:void(0); for more finance roles.


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