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13 days ago
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Facilities Coordinator


Additional Resources Ltd
Salary: £50000 Per Annum
Location: London
Job type: Permanent
Contact: Holly
Category: Office Manager Jobs
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Facilities Coordinator - Central London

Salary: Circa £50,000

Full Time Contract

The Role

Our client a global Financial Services firm based in Central London are seeking a Facilities Coordinator to join them and oversea facilities.
You will be fully responsible for the office space ensuring it is effectively managed, maintaining the office equipment and systems for the company, resolving building problems and serve as a liaison between the company and outside contractors called in to fix those issues.
You will also manage the reception area and two receptionists.

Role Responsibilities:

• Maintain the office space and equipment, monitor and quality control all office maintenance in liaison with the building services manager for the property and supervise any maintenance projects and staff on site.
• Liaise with all facility related vendors and arrange planned and emergency works if needed.
• Manage the overall facilities and reception budget, including reviewing quotations for equipment and maintenance work.
• Manage the reception area promote a professional image - oversee the telephony, ensuring calls to the firm are dealt with promptly, efficiently and courteously, and guests are welcomed and signed in.
• Ensure all meeting room facilities in the office are fully operational and maintained to a high standard.
• Meet health and safety standards by conducting regular checks.
• Oversee the office kitchen, ensuring that it is stocked, and facilities provided for employees are maintained correctly.
• Purchase office consumables, materials and stationery, balancing quality and cost management.
• Address all key security matters including security passes organising and cancelling with the building manager, dealing with problems out of hours concerning the alarm.

Skills and Experience Required

• 1-3 years facilities experience in a corporate office environment
• Self-motivated with a `can-do` attitude, superior customer service skills
• Excellent written and verbal communication skills
• Sound understanding of budgeting and resource management.
• Ability to thrive in a fast-paced, dynamic, and rigorous work environment, ability to prioritise competing demands and meet deadlines.
• Good knowledge of Microsoft Excel/Word and Outlook as well as other Microsoft Office Suite software
• Good with software applications and technologies

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003

Facilities Coordinator - Central London

Salary: Circa £50,000

Full Time Contract

The Role

Our client a global Financial Services firm based in Central London are seeking a Facilities Coordinator to join them and oversea facilities.
You will be fully responsible for the office space ensuring it is effectively managed, maintaining the office equipment and systems for the company, resolving building problems and serve as a liaison between the company and outside contractors called in to fix those issues.
You will also manage the reception area and two receptionists.

Role Responsibilities:

• Maintain the office space and equipment, monitor and quality control all office maintenance in liaison with the building services manager for the property and supervise any maintenance projects and staff on site.
• Liaise with all facility related vendors and arrange planned and emergency works if needed.
• Manage the overall facilities and reception budget, including reviewing quotations for equipment and maintenance work.
• Manage the reception area promote a professional image - oversee the telephony, ensuring calls to the firm are dealt with promptly, efficiently and courteously, and guests are welcomed and signed in.
• Ensure all meeting room facilities in the office are fully operational and maintained to a high standard.
• Meet health and safety standards by conducting regular checks.
• Oversee the office kitchen, ensuring that it is stocked, and facilities provided for employees are maintained correctly.
• Purchase office consumables, materials and stationery, balancing quality and cost management.
• Address all key security matters including security passes organising and cancelling with the building manager, dealing with problems out of hours concerning the alarm.

Skills and Experience Required

• 1-3 years facilities experience in a corporate office environment
• Self-motivated with a `can-do` attitude, superior customer service skills
• Excellent written and verbal communication skills
• Sound understanding of budgeting and resource management.
• Ability to thrive in a fast-paced, dynamic, and rigorous work environment, ability to prioritise competing demands and meet deadlines.
• Good knowledge of Microsoft Excel/Word and Outlook as well as other Microsoft Office Suite software
• Good with software applications and technologies

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003


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