4 months ago
Key Words: P.A., Personal Secretary, Personal Assistant, Secretary, Assistant.
Salary: £20000 - £28000 p.a. (Depending On Experience)
Working Hours: 37.5 hours per week (9-5 Monday-Thursday, 9-4.30 Friday)
Our client is a nationally based provider of electrical certification and training. Due to company growth and acquisition of competitors, they are currently looking for an Executive Assistant to join the team in their Head Office located in Mansfield.
Main purpose of the role.
Assist with the smooth running of the company by proactively supporting the Chief Executive and other Executive Directors in their roles. The successful applicant will need to be self-motivated, personable and willing to think outside the box to complete tasks to a high standards in an efficient way. They will need to have excellent organisational skills and be proficient in managing the completion of actions set by the Chief Executive to other members of staff.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Completes projects by assigning work to clerical staff; following up on results.
Prepare reports by collecting and analysing information.
Attend meetings and take meeting minutes.
Relationship & Roles
Demonstrate the ability to interact and cooperate with all company employees.
Maintain professional internal and external relationships.
Proactively establish and maintain effective working team relationships.
Reports directly to the Chief Executive
Proficient in Microsoft Office, specifically: Word, Outlook and Excel. Microsoft project experience would be desirable.
Eye for detail/experience of proofreading.
Excellent communication, interpersonal and writing skills.
Drive, competence, flexibility and a willingness to learn.
Excellent organisational and time management skills with the ability to multitask.
Creativity, imagination and initiative.
Good teamwork, analytical and problem-solving skills.
The role is a full time permanent position.
Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies Business Regulations 2003
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