Contracts Administrator - Blue Arrow

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Description

Role overview Working within the Contract Services team, the incumbent will be responsible for the administration of Procurement contract data and ensuring compliance of Procurement Managers and Contracting Officers to internal processes and policy. Principal accountabilities Administering the Procurement and Capital Acquisitions Contract Registers and ensuring integrity of data held within to ensure an accurate and robust audit trail is maintained which enables us to provide relevant reporting for internal and external purposes. Following through the Contract Interaction process with the Procurement Managers and Contracting Officers as part of the overarching Procurement Strategy in order to apply our internal process and policy. Liaising with suppliers to issue contracts for signature and, to ensure receipt of signed copies and following through the process for contract execution and ultimate distribution of signed copy to suppliers. Ensure that contract files contain the signed original copy of the contract and all associated documents from contract award to when the contract end date including relevant documents following any approved contact changes. Carrying out integrity checks contracts received from suppliers to determine if any changes have been made. Managing the storage and timely retrieval of contracts - Scanning, Filing, internal and external Archiving service. This includes contractual document retention and maintenance in order to ensure contract documentation is available as required. Carry out a review of data held within the Contract Registers and other databases: Establish a process to obtain any missing documents; Mapping and cleansing of contract data in order to ensure the data is of the standard required for migration to as part of systems upgrade programme in 2011. Qualifications and experience Essential Degree Qualified or able to demonstrate equivalent capability High level of personal integrity with experience of working with Strong IT Skills. Desirable Demonstrable experience of establishing and maintaining filing systems (paper and soft copy) for high volumes of paperwork/data. Blue Arrow is one of the UK`s largest recruitment businesses, dedicated to providing bespoke staffing solutions through a network of over 80 specialist branches and on-site locations. For over 50 years, our priority has been to work in partnership to secure long term relationships with our clients and candidates.

Blue Arrow provides an extended range of permanent and temporary recruitment services to a variety of public and private sector clients in the following areas:

Industrial & manufacturing
Distribution & warehousing
Driving
Office
Call centre
Catering & cleaning