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21 days ago
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Business and Finance Assistant


Lineal Limited
Salary: Competetive
Location: London, City, North London, West London
Job type: Permanent
Contact: careers
Category: Accountancy Jobs, Finance Office Jobs, Office Assistant Jobs
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Main responsibilities:

Raising, sending and updating invoices to the ledger

Processing purchase invoices onto Sage (after checking whether or not these need to be:-

  • Authorised

  • Checked against purchase order spreadsheet


Review outstanding debt with Financial Controller to produce a weekly Aged Debt forecast

  • Credit control: using Credit Hound the credit control module:-

  • Making daily debtor calls/emails to clients,

  • Updating promised payments

  • Making sure any invoicing queries are dealt with

  • Sending out reminder letters/emails

  • Ensuring all customer information is up to date on our accounting system

  • Sending customer statements out monthly (5th working day each month)

  • Assist with preparing the fortnightly supplier payment runs and sending out Sage produced remittances

  • Processing overtime forms and casual time sheets for Payroll (carried out weekly)

  • Posting Payments and Receipts onto Sage (carried out daily)

  • Banking cheques

  • Update and distribute the Revenue Tracker and send to all members of the sales team

  • Deal with all client and supplier queries
  • Assisting Financial Controller with the Cash Flow Forecast

  • Producing Running weekly Aged Debt report and updating latest comments

  • Producing weekly Aged Creditors report

  • Filing of sales and purchase invoices, along with other financial and administrative documents

  • Ad hoc reports for Finance Controller and various other departments

  • Assisting with month end procedures


Other:

Producing Client Management Reports

  • Assisting senior management with cost models for their respective departments

  • Assisting with ISO27001 compliance and internal audits if necessary

  • Undertake general admin tasks e.g. dealing with items of correspondence, telephone messages & enquiries and filing


Requirements: 

  • Candidates must have at least 1 years' experience in a similar role.
  • Must be available to start at fairly short notice.

Main responsibilities:

Raising, sending and updating invoices to the ledger

Processing purchase invoices onto Sage (after checking whether or not these need to be:-

  • Authorised

  • Checked against purchase order spreadsheet


Review outstanding debt with Financial Controller to produce a weekly Aged Debt forecast

  • Credit control: using Credit Hound the credit control module:-

  • Making daily debtor calls/emails to clients,

  • Updating promised payments

  • Making sure any invoicing queries are dealt with

  • Sending out reminder letters/emails

  • Ensuring all customer information is up to date on our accounting system

  • Sending customer statements out monthly (5th working day each month)

  • Assist with preparing the fortnightly supplier payment runs and sending out Sage produced remittances

  • Processing overtime forms and casual time sheets for Payroll (carried out weekly)

  • Posting Payments and Receipts onto Sage (carried out daily)

  • Banking cheques

  • Update and distribute the Revenue Tracker and send to all members of the sales team

  • Deal with all client and supplier queries
  • Assisting Financial Controller with the Cash Flow Forecast

  • Producing Running weekly Aged Debt report and updating latest comments

  • Producing weekly Aged Creditors report

  • Filing of sales and purchase invoices, along with other financial and administrative documents

  • Ad hoc reports for Finance Controller and various other departments

  • Assisting with month end procedures


Other:

Producing Client Management Reports

  • Assisting senior management with cost models for their respective departments

  • Assisting with ISO27001 compliance and internal audits if necessary

  • Undertake general admin tasks e.g. dealing with items of correspondence, telephone messages & enquiries and filing


Requirements: 

  • Candidates must have at least 1 years' experience in a similar role.
  • Must be available to start at fairly short notice.

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