Administrator - Candidate Source Ltd

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Description

JOB: Administrator
REPORTS TO: Service Manager
LOCATION: West and Northwest London
RESPONSIBLE FOR: Administrative support for the Service Manager
HOURS OF WORK: Full Time - 40 hours per week

TRAINING PHILOSOPHY

Our Client is a high quality provider of professional care to individuals with learning disabilities, epilepsy, and associated specialist needs. They work in close partnership with clients and their families to provide services in the community. They are committed to continued professional development and training for their entire staff.

Staff are expected to be flexible and multi skilled in their approach to work ensuring that:

* There is no absolute demarcation of duties
* They are competent to do the job for which they are employed
* Their work can be safely and competently undertaken

KEY OBJECTIVES:

An individual who has experience working in a Senior Administrator/PA position to Managers/Directors.

The aim of the role is to support the Service Manager of their Prospect Court service with secretarial and administrative tasks.

* Full time post, 40 hours per week
* 20 days pro-rata holiday per year, excluding bank holidays
* Working closely with the Service Manager
* Chances for promotion and training
* Rate £9.60 per hour (£19,968 pro-rata) depending on experience.

This Job description is a broad outline of the job. However, some adjustments and alterations may sometimes need to be made in order to best meet the needs of the service and their clients.

DUTIES INCLUDE:

There will be an expectation to carry out the following duties:

* Devise and improve administration systems
* Filing and organisation of Service Manager’s offices
* Management of Diaries
* Screen calls and take messages for the Service Manager
* Preparation for and arrangement of external meetings
* Checking Service Manager’s emails
* Sort out post and invoices
* Record minutes of meetings
* Assist with data entry as required
* Research and fact find on behalf of the Service Manager
* Preparation for and arrangement of meetings
* Production of reports, letters etc on behalf of the Service Manager
* Maintenance of personnel files located in the units
* Order stationary
* Maintain databases
* Other duties and responsibilities as required

REQUIRED SKILLS:

* Ability to work on own initiative
* Able to work under pressure
* Experience in a similar role
* Excellent Interpersonal, verbal and written communication skills
* Excellent organisation, time management and planning skills
* Advanced IT skills i.e. Microsoft office
* A high level of numeracy and literacy
* Ability to maintain confidentiality
Candidate Source Ltd is an Advertising Agency working on behalf of an Employment Agency. By applying for this position you are giving us permission to pass your CV and covering letter to a third party in relation to this specific vacancy. A full copy of our privacy policy can be viewed on our website.