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19 days ago
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Accounts Administrator


Magpie Recruitment
Salary: £21k - 23k per year
Location: London
Job type: Contract
Contact: James Cox
Category: Accountancy Jobs
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Reports to:

Finance Manager

Department:

Finance

Job Purpose:

To provide administrative support to Finance Manager

Key Responsibilities:

      Sales and Purchase Ledger

  • Maintain and update the in-house system
  • Sales ledger – raise and provide invoices
  • Purchase ledger – update the in-house system with purchase invoices
  • Nominal ledger – assist with payment runs to suppliers based on invoices approved for payment
  • Solve any discrepancies or issues with sales and invoices

      Payments and Treasure

  • Manage petty cash transaction, incl. monthly reconciliation
  • Process online payments
  • Credit card account reconciliation
  • Banking – cheques, cash
  • Take payments

     

      Monthly and Year-end Accounts

  • Maintain the Trial Balance up to date
  • Assist with monthly bank reconciliation
  • Support preparation of Year-end audit file, incl. all relevant documentation
  • Prepare relevant reports as requested

       Credit Control

  • Debtors - regular review
  • Chase outstanding debts and keep the in-house system up to date
  • Ensure implementation of credit control procedures

       Expenses

  • Check and record receipts, including supporting documents and legal compliance
  • Provide analysis on departmental expenses

  General

  • Raise any queries with Finance Manager in a timely manner
  • Maintain customer relationships
  • Answer phone calls
  • Deal with customer queries
  • Filing, faxing, scanning and photo-copying documents
  • Sorting out incoming and outgoing daily post
  • Complete all relevant paperwork and other ad hoc administrative tasks
  • Complete other tasks as directed
  • Contribute to improve the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when needed

Knowledge, Skills, Abilities and Experience:

  • Ability to maintain a positive attitude with a ‘can do’ approach
  • Enthusiastic with a good work ethic
  • Preferably experience within an account assistant / purchasing role
  • Excellent telephone manner
  • Ability to understand electrical terminology in order to communicate with customers (i.e. wholesalers, security installers and electricians)
  • Confident approach in dealing with a wide range of people (personalities)
  • High standard of work and organisational skills
  • Strong communication with good Microsoft Office skills
  • Must be detail oriented with an administrative or finance background
  • Be able to work independently and as a part of team
  • Self-motivated with the ability to use own initiative to manage work load
  • Flexible approach to meet the changing demands of the business
  • To work with little or no supervision at times

Qualifications:

  • Educated to GSCE level or equivalent
  • AAT Diploma or degree in Accounting would be desirable but not essential

Reports to:

Finance Manager

Department:

Finance

Job Purpose:

To provide administrative support to Finance Manager

Key Responsibilities:

      Sales and Purchase Ledger

  • Maintain and update the in-house system
  • Sales ledger – raise and provide invoices
  • Purchase ledger – update the in-house system with purchase invoices
  • Nominal ledger – assist with payment runs to suppliers based on invoices approved for payment
  • Solve any discrepancies or issues with sales and invoices

      Payments and Treasure

  • Manage petty cash transaction, incl. monthly reconciliation
  • Process online payments
  • Credit card account reconciliation
  • Banking – cheques, cash
  • Take payments

     

      Monthly and Year-end Accounts

  • Maintain the Trial Balance up to date
  • Assist with monthly bank reconciliation
  • Support preparation of Year-end audit file, incl. all relevant documentation
  • Prepare relevant reports as requested

       Credit Control

  • Debtors - regular review
  • Chase outstanding debts and keep the in-house system up to date
  • Ensure implementation of credit control procedures

       Expenses

  • Check and record receipts, including supporting documents and legal compliance
  • Provide analysis on departmental expenses

  General

  • Raise any queries with Finance Manager in a timely manner
  • Maintain customer relationships
  • Answer phone calls
  • Deal with customer queries
  • Filing, faxing, scanning and photo-copying documents
  • Sorting out incoming and outgoing daily post
  • Complete all relevant paperwork and other ad hoc administrative tasks
  • Complete other tasks as directed
  • Contribute to improve the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when needed

Knowledge, Skills, Abilities and Experience:

  • Ability to maintain a positive attitude with a ‘can do’ approach
  • Enthusiastic with a good work ethic
  • Preferably experience within an account assistant / purchasing role
  • Excellent telephone manner
  • Ability to understand electrical terminology in order to communicate with customers (i.e. wholesalers, security installers and electricians)
  • Confident approach in dealing with a wide range of people (personalities)
  • High standard of work and organisational skills
  • Strong communication with good Microsoft Office skills
  • Must be detail oriented with an administrative or finance background
  • Be able to work independently and as a part of team
  • Self-motivated with the ability to use own initiative to manage work load
  • Flexible approach to meet the changing demands of the business
  • To work with little or no supervision at times

Qualifications:

  • Educated to GSCE level or equivalent
  • AAT Diploma or degree in Accounting would be desirable but not essential

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